Leave & gate pass — what's the difference?
There is one process in the student portal — you do not choose between a "leave module" and a "gate pass module".
- Leave
- What you apply for — permission to be away (Medical Leave or Official Duty only).
- Gate pass (QR)
- What you receive after approval — scan it at security to record OUT / IN. You never apply for a gate pass separately.
Complete your profile
Blood group, emergency contact, and residence type (hostellers must select their hostel building).
Apply for leave
Tap Apply Leave (under Leave in the menu). Choose Medical Leave or Official Duty (OD), start and end dates, destination address, and purpose. Your parent gets a WhatsApp message when you submit.
Wait for approval
Day scholars: your HOD approves.
Hostellers: your warden/rector approves first, then your HOD gives final approval.
Apply for a gatepass (short campus exit)
Tap Apply Gatepass (under Gatepass in the menu). Choose Personal, Official, or Other, how you will leave/return (Early Exit, In Between, or Late In), destination, and times.
Use your gate pass QR
Once a gatepass is approved, open it under My Gatepass. The QR code is your gate pass — show it at security when you leave or return.
Still stuck?
Contact your institute administration — they can look up your record and help directly.